InvoiceFactory

From Scanned Invoice to SAP eDocument

We convert your invoices – of any format or medium – into SAP-compliant eDocuments ready for processing in your system. Eliminate manual data entry and accelerate your accounts payable.

About InvoiceFactory

InvoiceFactory is a custom integration service that transforms incoming invoices into SAP’s eDocument Framework format. When a supplier sends a paper or PDF invoice to your dedicated InvoiceFactory mailbox, our system extracts the key data and generates an official SAP eDocument from it. This eDocument is a structured electronic invoice (for example, an XML file) that your SAP system recognizes. The result? Your invoice enters SAP just like a native electronic invoice – no manual retyping needed.

Not SaaS – tailored to you: InvoiceFactory is delivered as a bespoke implementation in your environment. We configure it to fit your invoice layouts, validation rules, and SAP setup. All data stays under your control, giving you the efficiency of automation without sacrificing customization or security.

Benefits

• Automation & Efficiency: Invoices are processed automatically, eliminating manual data entry and reducing errors.
• Compatibility: Output conforms to SAP’s eDocument standard, so it integrates seamlessly with your existing SAP environment.
• Custom Integration: Unlike one-size-fits-all SaaS products, this solution is implemented within your infrastructure and configured to your needs – giving you full control.

How It Works

1. Invoice Submission: Vendors email invoices (PDF or scans) to your designated InvoiceFactory mailbox.
2. Data Extraction: InvoiceFactory retrieves the email and uses OCR/AI to extract supplier, dates, line items, totals, and more.
3. eDocument Conversion: The extracted data is transformed into an SAP eDocument that SAP’s eDocument Framework can ingest.
4. SAP Integration: The eDocument is automatically loaded into SAP (e.g., eDocument Cockpit); from there, your workflow handles validation, approval, and posting as usual.